Construction Project Coordinator - Residential

We are a leading residential general contractor in San Francisco, dedicated to delivering high-quality projects. We pride ourselves on our attention to detail, superior craftsmanship, and commitment to customer satisfaction.

We are seeking an organized and proactive Project Coordinator to join our Special Projects Division. This role will provide crucial support in writing and processing RFIs, scheduling and logging tasks, administrative assistance, billing support, contacting subcontractors, and process management. The ideal candidate will have experience in vendor management, a positive attitude, and a strong organizational skill set.

Key Responsibilities:

Writing and Processing RFIs:

• Draft and manage Requests for Information (RFIs) to ensure clarity and accuracy.
• Track and follow up on RFIs to ensure timely responses and resolutions.

Scheduling and Logging of Tasks:

• Assist the Project Manager in maintaining project schedules.
• Log daily tasks and project milestones.

Administrative Assistance:

• Perform general administrative duties including filing, data entry, and document preparation.
• Manage phone calls, emails, and other correspondence effectively and professionally.

Billing Support:
- Assist in requesting subcontractor invoices and coding subcontractor invoices.
Contacting Subcontractors:

• Communicate professionally with subcontractors to coordinate schedules, deliverables, and project requirements.
• Maintain up-to-date contact information and ensure smooth communication channels.

Process Management:
- Ensure all project documentation is complete, accurate, and organized.
Division Expansion:
- Collaborate with team members to identify opportunities for growth and improvement.

Experience and Skills Required:

Organized:

• Exceptional organizational skills with the ability to manage multiple tasks and deadlines.
• Detail-oriented and proactive in identifying and solving problems.

Yes Attitude:

• Positive, can-do attitude with a willingness to take on new challenges.
• Ability to work collaboratively in a team environment and adapt to changing priorities.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum of 1 year of experience in administrative project management support roles, preferably in the construction industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software.
• Excellent verbal and written communication skills.
• Strong problem-solving abilities and attention to detail.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional development and growth

We are an equal opportunity employer and welcome applications from all qualified individuals.

**Please reply to the job post with your resume and a narrative about yourself. We look forward to meeting you!