Project Coordinator with Portland area GC

Don Tankersley & Co (DTC), based in Portland, Oregon, is a boutique general contracting firm specializing in high-end custom residential projects. Founded by Don Tankersley in 1992, the company has built a reputation for exceptional craftsmanship, meticulous project management, and deep collaboration with discerning/top tier architects, designers, and clients. With a portfolio that includes new custom builds, full-home remodels, and intricate additions, the firm is known for delivering highly refined projects that reflect thoughtful design and enduring quality.

What sets DTC apart is its attention to exacting detail and its commitment to both the integrity of construction and the experience of the client. From early budgeting and scope definition to seamless execution, the team brings precision, transparency, and professionalism to every phase of a project. Their strong relationships with architects and artisans support a collaborative process that results in beautiful spaces that truly reflect the design intent to the nth degree.

Serving the Portland metro area and surrounding communities, DTC has established an excellent reputation with over three decades of proven experience. Whether renovating historic homes or constructing modern dwellings, the firm is a trusted name for discerning clients seeking quality, craftsmanship, and care. Check out our projects and team at www.dtcportland.com.

The Project Coordinator works directly with Project Managers to coordinate all aspects of construction projects from breaking ground through completion. The tasks for this position are primarily administrative. Applicants must be able to work in varied environments as time is split between the office and job site. This role is ideal for someone who is highly professional and enjoys variety in their workday and interacting with many people.

Duties and Responsibilities - Project Management Support:
-Prepare and maintain all necessary project documentation, including contracts, permits, and reports.
-Identify plan discrepancies and opportunities for value engineering along with the Project Manager.
-Oversee project budgets – enter data and documentation for budget management , track change orders, issue budget adjustments, produce monthly client invoices, review receipts and labor hours.
-Communicate with trade partners and vendors regarding project scope of work, scheduling and timelines, material orders, and required project documentation
-Coordinate weekly site meetings, draft agendas, record and distribute meeting minutes, develop action lists, and create change events
-Aid in developing positive relationships with clients and architects
-Exercise discretion and independent judgment concerning matters of significance.
-Assist with materials acquisition – perform research, provide takeoffs, track down samples, record specifications, submit and track orders
-Create Owner’s Manual at the end of each project, tying together materials, subcontractors, warranties and maintenance suggestions.
-Use Procore Construction Software to complete the above administrative duties. Experience preferred, but will train the right candidate.

Minimum Qualifications:
2+ years previous experience in a similar position OR equivalent experience/education in the Architecture, engineering, or construction industry.
Strong computer skills and demonstrated ability to learn new software and technology.
Valid driver’s license, good driving record, and car required – job locations may vary
Strong organization skills and ability to manage multiple priorities and deadlines.
Proactive team player, able to work both independently and collaboratively.
Comfortable handling confidential information
Effective interpersonal, written, and verbal communication skills.
Strong work ethic with a sense of personal responsibility for the overall quality of work produced.
Able to work on job sites where temperatures and noise levels can fluctuate.
Demonstrated curiosity to learn methods of construction practices and project execution including reading construction plan sets and learning practical knowledge of construction trades.

Wage and Benefit Information:

The Project Coordinator works 32-40 hours per week, depending upon the needs of the project. Starting wage is $36-$40 per hour, DOE. DTC offers the following benefits: medical and vision benefits, paid time off, 401k with employer match, and phone reimbursement.